Winter Wonder-LAN logo

Winter Wonder-LAN

Volunteer onboarding · Sat Dec 5, 2026 · 2 PM to 10 PM
St. Clair College Esports Nexus Arena, Windsor

What is Winter Wonder-LAN? A one-day winter LAN party at the St. Clair College Esports Nexus Arena, open to the public and all ages. Tournaments, holiday crafts and treats, and a livestream, all in one afternoon (doors 2 PM, wraps about 10 PM). Entry is free, and tournaments cost $5 to join. Volunteers are the people who make it run.
About you
Under 18? A parent or guardian must complete the waiver below.
Emergency contact
Availability
Pick every shift you could do. We will confirm your final schedule by email.
Where you can help
Your experience
Tell us what you have done before so we can put you where you will be most useful. It is fine to have none.
A few last things
Agreements
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Volunteer Waiver and Code of Conduct

Part 1: Volunteer Liability Waiver

By submitting the Winter Wonder-LAN volunteer form, I ("Volunteer") agree to the following in exchange for taking part as a volunteer at Winter Wonder-LAN (the "Event"), including setup, event day, and teardown.

  1. Voluntary participation. I am volunteering by choice and am not an employee. I will not be paid. My free admission and any food or items provided are not wages.
  2. Assumption of risk. I understand volunteering involves some risk, including lifting and carrying equipment, working near cables and electronics, long periods standing or sitting, crowds, food and allergens, and winter travel to and from campus. I accept these risks and take part at my own risk.
  3. Release. To the fullest extent permitted by law, I release and agree not to hold liable the Event organizers and team members, the Student Representative Council, St. Clair College, and their staff, directors, and other volunteers for loss, injury, or damage to me or my belongings arising from my volunteering, except where caused by their gross negligence or wilful misconduct.
  4. Health and fitness. I am able to perform the tasks I sign up for. I will tell a team lead about any health condition, allergy, or limit that affects my safety, and I may stop any task I feel is unsafe.
  5. Emergencies. I authorize Event staff to contact my emergency contact and to arrange emergency medical care if I cannot do so myself.
  6. Personal property. I bring belongings at my own risk. The Event is not responsible for lost, stolen, or damaged items.
  7. Equipment. I will treat Nexus Arena and Event equipment with care and report damage or problems right away. I understand St. Clair College venue rules apply.
  8. Photos and video. The Event is livestreamed and photographed. I understand I may appear in broadcast, photos, and recordings. If I did not tick the photo permission box on the form, I will tell a team lead so I can be kept off camera where practical.
  9. Minors. If I am under 18, my parent or guardian must also agree to this waiver and contact the team before the Event. Volunteers under 18 will not work alone with children or handle cash.
  10. Privacy. My information is used only to run the volunteer program and the Event. It will not be sold or shared outside the organizing team, the college, and as required by law.
  11. Governing law. This waiver is governed by the laws of Ontario, Canada. If any part is found unenforceable, the rest stays in effect.

I have read this waiver, understand it, and agree to it. Typing my name on the volunteer form is my signature.

Part 2: Code of Conduct

Winter Wonder-LAN is a cozy, welcoming, all-ages event. Volunteers set the tone. As a volunteer I agree to:

Consequences. Breaking this code may lead to a warning, reassignment, removal from the Event, and, where needed, a report to St. Clair College or the authorities.

Safety first. In an emergency call 911 and tell a team lead. In a non-emergency, find any team lead in a Winter Wonder-LAN volunteer shirt.
Winter Arcade